New invoicing system for Ahlers Belgium

Ahlers Belgium starts pilot project for online invoicing

Tags:
sustainability - new invoicing system - decreasing use of paper

That is the total amount of paper we sent to the printer in one years’ time. At Ahlers Belgium, we decided to do something about that. By next year, we want to cut our amount of prints in half. One of the initiatives that will help us reach this goal, is to drastically change the way we send and receive invoices. As from May first, paper is out, online invoicing is in.

All our local suppliers will be informed through what may very well be the last paper letter we will ever send out. Are you a new supplier for Ahlers Belgium or have you missed that final piece of paper? This is the new procedure:

For operational suppliers
(the group of suppliers that provides the services & material we need in order to perform our core business)

All operational costs are to be invoiced through one central email address: invoices@ahlers.com. For our invoicing system to pick up your email, it is crucial that:

  • You only send one invoice per email.
  • The invoice is sent as an attachment to your email.
  • The invoice is sent as an XML or a PDF. Other formats are no longer supported.

 

For suppliers of general services & material
(the group of suppliers that provides services & material that indirectly support our business)

All general costs are to be invoiced through one central email address: geninvoice.be@ahlers.com. For our invoicing system to pick up your email, it is crucial that:

  • You state the PO number given to you by Ahlers Belgium on the invoice.
  • You only send one invoice per email.
  • The invoice is sent as an attachment to your email.
  • The invoice is sent as an XML or a PDF. Other formats are no longer supported.
     

Separate mailboxes have been created for:

 

Should you want to include other operational attachments, please do so by sending them in a separate email to your operational contact person within Ahlers Belgium.

The other Ahlers entities will join the project after the system has been thoroughly tested and approved. The procedures for sending invoices to other countries has not been changed yet.

 

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